Privacy Policy

Effective Date: June 1, 2026

Mini’s Coffee Bar, LLC (“we,” “us,” or “our”) values your trust and is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you interact with our services, website, or events.

1. Information We Collect

We may collect and process the following types of information:

  • Contact Information: Name, email address, phone number, billing address, and mailing address.

  • Event Information: Event date, location, guest count, and any special requests or preferences.

  • Account Information: Passwords or security credentials if you create an account on our platform or client portals.

  • Payment Information: Credit card or payment account information.

    Note: All payments are processed securely via trusted third-party payment providers. We do not store or retain full card numbers or sensitive CVV codes.

  • Website Usage: Information about how you use our website, including pages visited, forms submitted, cookies, and IP addresses.

2. How We Use Your Information

Your information helps us provide excellent service and improve your overall experience. We use your data to:

  • Respond to inquiries, process requests, and provide accurate quotes.

  • Process payments and confirm bookings.

  • Manage event logistics, menu planning, and on-site setup.

  • Monitor and improve our services, website security, and user experience.

  • Comply with federal, state, and local legal obligations, or protect our operational rights.

Marketing & Communication Consent

When you voluntarily submit your email address through our contact forms or journal subscription boxes, we collect this information to communicate with you directly.

  • Marketing Communications: By providing your email address, you consent to receive marketing emails, promotional offers, and website updates (such as new entries in Mini's Journal) from Mini's Coffee Bar.

  • Opt-Out: We respect your privacy. You can opt out of receiving these marketing communications at any time by clicking the "Unsubscribe" link located at the bottom of any email we send, or by contacting us directly at hello@miniscoffeebar.com.

    • Please note: Opting out of marketing emails will not prevent us from contacting you regarding direct business inquiries or active event bookings you have initiated.

3. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties for their commercial marketing purposes. We may share information with trusted third-party service providers only as strictly necessary to execute your event, including:

  • Payment Gateways & Financial Processors: For secure billing and fraud prevention.

  • Technical Infrastructure Vendors: For website hosting, email delivery, or scheduling software.

  • Legal & Regulatory Authorities: Within the Commonwealth of Pennsylvania if required to do so by law, court order, or to protect against imminent fraud.

4. Cookies & Tracking

Our website may use cookies, tracking pixels, or similar technologies to improve website performance, analyze traffic trends, and enhance your browsing experience.

You can disable cookies through your personal browser settings; however, please note that some website features or interactive intake forms may not function properly as a result.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect your personal information from unauthorized access, disclosure, or misuse. While we strive to protect your data using industry-standard protocols, no digital transmission or storage system can be guaranteed 100% secure, and we cannot guarantee absolute security.

State Compliance Note: In the event of a security incident affecting your personal information, we will comply fully with all mandatory notification timelines outlined under the Pennsylvania Breach of Personal Information Notification Act (BPINA).

6. Your Privacy Choices

You have control over your data. Depending on your interaction with us, you may exercise the following rights:

  • Access & Updates: You can request to review, correct, or update the personal information we have on file for you by contacting us directly.

  • Opt-Out: You may opt out of promotional emails or marketing communications at any time by utilizing the "unsubscribe" link inside our emails or by emailing us.

  • Data Deletion: You can request that we delete your personal information from our active databases.

    • Please note: Certain data must be retained by us to comply with state tax laws, legal retention mandates, or to complete active, pending event bookings.

7. Children’s Privacy

Our website and services are intended for adults and are not directed toward children under the age of 13. We do not knowingly collect personal information from children. If we become aware that a child under 13 has provided us with personal data, we will take immediate steps to delete it.

8. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our business practices or state laws. Any modifications will be updated on this page with a revised effective date. We encourage you to review this policy periodically to stay informed.

9. Contact Us

If you have any questions, comments, or concerns regarding this Privacy Policy or our data handling practices, please reach out to us:

Mini’s Coffee Bar, LLC Email: hello@miniscoffeebar.com